CLARIFICATION DOCUMENT REGARDING YOUR PERSONAL DATA, OUR ASSOCIATION MEMBERS, OUR VOLUNTEERS, PERSONS AND ORGANIZATIONS WITH WHICH WE ACTIVATE AND SUPPORT OUR ASSOCIATION, AND OUR DONORS ARE INFORMED UNDER THE LAW ABOUT THE PROTECTION OF PERSONAL DATA. THIS IS OUR ANNOUNCEMENT.

 

INFORMATION TEXT OF KOCAELİ TRABZON CULTURE AND CO-OPERATION ASSOCIATION ABOUT THE PERSONAL DATA PROTECTION LAW NO. 6698:

 

-With the Law on the Protection of Personal Data No. 6698 published in the Official Gazette on 07.04.2016, as KOCAELİ TRABZON CULTURE AND CONTRIBUTION ASSOCIATION, as the Data Controller, your personal information transmitted to us in any way will be recorded, stored, updated, and permitted by the legislation within the framework explained below. We are obliged to inform you that it may be disclosed/transferred to third parties, classified and processed in the ways listed in KVKK, in cases where it is given and/or required. -An exception has been made for personal data processed before 07.04.2016 and a period of 2 years has been given to bring these data into compliance with the Law. During this period, it has been ruled that data that is found to be contrary to the Law must be immediately deleted, destroyed or anonymized. -The Law states that lawful consents received before 07.04.2016 will be deemed to be in compliance with the Law at the end of 1 year, unless a contrary declaration of intent is made. ; Name and surname, Contact information such as telephone number (home and work), address, e-mail addresses, fax, Gender Date of birth Education level Interests/satisfaction, complaints Social media preferences Likes and preferences Payment information Education and work experience history/resume Information/career goals Job title/profession/place of work Personal data including photographs that constitute general meeting and event visuals, within the scope permitted by legal regulations. Special Personal Data: -Race, ethnic origin, political thought, philosophical thought, religion, sect or other beliefs, association, foundation or union membership, health or sexual life, appearance and dress, conviction, genetic and biometric data in the law Personal data directly related to the person's privacy, listed in limited numbers, such as. -Except for health and sexual life, explicit consent is required for the use of other special personal data. If the law requires receiving this data, then explicit consent is not required. In cases where health and sexual life information is stored within the scope of the service by health service institutions, explicit consent is not required. However, our association does not collect such information from its members. Data Controller Identity; -According to KVKK, "Data Controller" refers to the real or legal person who determines the purposes and means of processing personal data and is responsible for the establishment and management of the data recording system. According to KVKK, the addressee data controller is KOCAELİ TRABZON CULTURE AND ASSISTANCE ASSOCIATION Address: Yahyakaptan , Salkım Söğüt Cd., No:61, 41050 İzmit/Kocaeli Telephone & Fax: 05419296141 E-mail: kocaelitrabzon1988@gmail.com Purposes of Processing Personal Data; Your Personal Data is processed for the following purposes: -To carry out activities in line with the purposes and working subjects specified in the Association Charter, -To the Association's members or representatives such as general assembly meetings, working group meetings, commission meetings, summits, agenda meetings, other member meetings. Organizing, managing and executing activities and related processes, - Ensuring communication between the Association and its members on issues related to membership rights and obligations and fulfilling the relevant rights and obligations, - Promoting the Association and providing information about the activities carried out, - Providing information about the activities and obligations of the Association. determination and implementation of services, execution of service policies, - Strengthening intra-Association communication and cooperation, - Execution of intra-Association reporting activities, - Informing members within the scope of Association activities, - Ensuring the security and inspection of all facilities belonging to the Association, - Administrative institutions and organizations and Submitting the necessary information and documents to these institutions, organizations or courts upon the request of the courts, -Keeping the books and records that are required to be kept by the Association in accordance with the legislation, Fulfilling the obligations in accordance with the Law on Associations No. 5253, the Associations Regulation and other legislative provisions, -Carrying out the legal processes regarding the members. , -Copying/backing up data to prevent data loss. -Member/Volunteer's personal data; -Providing opportunities such as membership, invitation, benefiting from events and carrying out all necessary transactions to make them available to the Member/Volunteer, -Providing information about the services to be offered and their content, Evaluating personal data and information in statistical studies without disclosing their identity in order to improve the services, - Determining the preferences and needs of the Member/Volunteer and shaping and updating the services to be provided to the Member/Volunteer within this scope, - Informing the Association and its sponsors/supporters about the contents, opportunities and innovations related to its activities, - Members regarding the information, events and services they will request. Informing the Member/Volunteer, evaluating the complaints and applications that the Member/Volunteer may make, - Proposing new events and services that may interest the Member/Volunteer according to their preferences, - Content that the Member/Volunteer likes, may want to access again, and would be pleased to be reminded of. and opportunities to be reminded to the Member/Volunteer depending on his/her preference, -Producing anonymous, total and statistical information by conducting research on Member/Volunteer profiles, interests and behaviors based on the information given by the Member/Volunteer, and combining this information with the information of other members. Developing the content of the Association such as certain age groups, percentage of male and female visitors, - Developing special content and opportunities for the profiles to be created by conducting research on Member / Volunteer profiles, interests and behaviors based on the information provided, - Member / Volunteer's Member / Volunteer name - Processing personal data, preferences, transactions and browsing times and details in the channels he/she logs in using his/her and password together with other data obtained, - Performing analysis and auditing in order to increase the quality of the services offered and developing new services, - Managing the application/applications, - Identity can be determined by matching with other data belonging to the Member/Volunteer obtained through other channels explained above in the "Method and Legal Reason for Collecting Personal Data" section, the data can be used in line with the purpose for which it was obtained, -Transferring the data for storage, -Copying to prevent data loss. /backing up, -Notification to the Member/Volunteer about the activities that the Association supports or wants to announce, sending electronic messages, -Sending commercial electronic messages with separate approval in accordance with the legal legislation, -Scholarship applications, -Application to work in the Association If there is a suitable position, job offers can be made to the people who are employed, and for this purpose, their CVs and notes of the interviews and reference inquiries made during the job application evaluation period are kept; To be able to offer new job offers to people who have previously worked in the association if there is a suitable position, to keep their CVs and interview and reference inquiry notes during the job application evaluation period, to provide productivity and performance references to new employers upon request, -Member/Volunteer during the acquisition of information It may be processed for other purposes to be notified to , to ensure the fulfillment of legal obligations as required or required by legal regulations, and in other ways specified in KVKK. Persons/organizations to which personal data may be transferred for the purposes stated above: -Persons or organizations permitted by the Law on Associations and other legislative provisions; including, but not limited to, universities, schools, NGOs, public institutions and organizations, and real and legal persons operating in the private sector, with whom we are in mutual coordination in order to achieve our association's goals, program partner organizations from which we receive services and cooperate to carry out our activities, domestic / international institutions. and organizations, banks and other third parties. Method of Collection of Your Personal Data and Legal Reason: -Your Personal Data may be collected physically during the membership application to the Association or within the scope of the application form filled out on the Association website at ........................ and within the scope of the Association Regulations. It is collected and processed verbally, in writing, or electronically, through documents submitted physically or transferred electronically regarding membership to the Association, as well as information given to Association officials within the scope of various communications made with the Association (such as contacting the Association by phone or e-mail). . -In this context, your Personal Data, carrying out activities in line with the purposes and working subjects specified in the Association Charter, organizing activities and related processes for the Association's members or representatives such as the Association's general assembly meetings, working group meetings, summits, agenda meetings, other member meetings, management and execution, ensuring communication between the Association and its members on issues related to membership rights and obligations and fulfilling the relevant rights and obligations, execution of reporting activities within the Association, submitting the necessary information and documents to these institutions, organizations or courts upon the request of administrative institutions and organizations and courts, In order to fulfill the legal obligations of the Association, which is the data controller in accordance with Article 5/2(ç) of the KVKK, within the scope of keeping the books and records that are required to be kept by the Association in the legislation and fulfilling the obligations in accordance with the Associations Law No. 5253, the Associations Regulation and other legislative provisions. being mandatory and being able to communicate with members, promoting the Association and providing information about the activities carried out, determining and implementing the activities and services of the Association, executing service policies, strengthening communication and cooperation within the Association, informing members within the scope of the Association's activities, informing the Association about For the purposes of ensuring the security and inspection of all facilities belonging to the Association and making copies/backups to prevent data loss, in accordance with Article 5/2 (f) of the KVKK, provided that the fundamental rights and freedoms of our members (or real person representatives of our legal person members) are not harmed, the Association's It is processed within the scope of the legal reasons that data processing is mandatory for legitimate interests, and in addition, it is responsible for data processing is mandatory for the establishment, use or protection of rights in accordance with Article 5/2 (e) of the KVKK in order to carry out legal processes regarding Members. Domestic or International Transfer of Your Personal Data and Transfer Purposes; -The Association will be able to transfer your Personal Data to the following persons in the manner and cases specified below, in accordance with the basic principles stipulated by the KVKK and in accordance with the conditions specified in Articles 8 and 9 of the KVKK: -Within the scope of association membership, including the Associations Law No. 5253 and the Associations Regulation. If it is stipulated in any legislation in force during the period in which personal data is processed, or if it is necessary to share this data in order to fulfill an obligation stipulated in the legislation, your Personal Data will be shared with the relevant institutions and organizations in order for the Association to fulfill its relevant statutory or legal obligations and limited to this. will be shared with organizations. -In case you take part in the Association's bodies in addition to being a member of the Association or a real person representative of a legal entity member, your Identity Information, Contact Information and professional knowledge are mandatory for the Association, which is the data controller, to fulfill its statutory and legal obligations in order to fulfill various obligations in the Law on Associations and secondary legislation. It will be shared with the Provincial Directorate of Associations and other relevant public institutions and organizations for legal reasons. -The Association receives services from third parties regarding bulk e-mail sending, and within the scope of Association membership, in order to send you e-mails that will inform you about the activities of the Association and the activities carried out, your e-mail addresses will be shared with the agency from which the service is received during the period of sending, provided that it does not harm your fundamental rights and freedoms. , will be shared within the scope of the legitimate interest of the Association. -We work with organization companies outside the Association from time to time in order to provide various activities and services such as general assembly meetings, working group meetings, summits, agenda meetings, other member meetings held within the Association, and in order to organize the events and provide participants with materials such as ID cards for the event. The name and surname information of the people who will participate in the event in question will be shared with the organization company authorized by the Association for certain activities and which will be the data processor for that business, within the scope of the legitimate interest of the Association, which is the data controller, provided that it does not harm your fundamental rights and freedoms. -Although no specific data transfer is made to the relevant companies, we work with information technology companies outside the Association in order to provide information technology services within the Association, provided that it does not harm the fundamental rights and freedoms of our members (or the natural person representatives of our legal person members), and the legitimate interests of the Association. Based on the legal reason that data processing is mandatory for the purpose of providing these services, these companies may from time to time access the servers and programs used by the Association, and indirectly the data under these programs, in order to provide technical support. However, it is not possible for these companies to transfer the data to their own systems or to process and store this data themselves. -In case of any dispute regarding the rights or obligations of the Member/Volunteer or membership/Volunteering in the Association, your Personal Data will be shared with the Association's lawyers, consultants and relevant judicial authorities and enforcement authorities and the data controller, the Association, to the extent and limited to the relevant dispute. It may be shared within the scope of being mandatory for the establishment, use or protection of the rights of . -In case it is necessary for the Association to fulfill its activities within the scope of the above-mentioned data processing purposes and the Association Charter, only limited to these, domestically resident third parties such as consultants, financial advisors, auditors from whom the Association receives services, support and consultancy, and the Association's It may be shared within the scope of the legitimate interest of the Association, which is the data controller, provided that it is mandatory for the establishment, use or protection of rights and does not harm your fundamental rights and freedoms. -In addition to the above, your Personal Data may be requested by the authorities if necessary to fulfill legal and/or legal obligations under the legislation in force on the date of the relevant transaction or request, or in case such a request is received from official institutions, your Personal Data will be communicated with the relevant institutions and organizations or judicial bodies, legal or legal proceedings. It may be shared in order to fulfill legal obligations. Your Rights as a Relevant Person in accordance with Article 11 of KVKK; By applying to our association, your personal data within the framework of KVKK and other legislation in force; -Learning whether your Personal Data has been processed, -Requesting information if your Personal Data has been processed, -Learning the purpose of processing of Personal Data and whether they are used for their intended purpose, -Knowing the third parties to whom your Personal Data has been transferred at home or abroad, -If your Personal Data has been processed incompletely or incorrectly -Requesting the deletion or destruction of your Personal Data within the framework of the conditions stipulated in Article 7 of the KVKK, -5. and 6. To request that the transactions carried out within the scope of Articles be notified to third parties to whom your Personal Data has been transferred, -To object to the emergence of a result against you by analyzing the processed data exclusively through automatic systems, -To request that this damage be compensated if you suffer damage due to the unlawful processing of Personal Data, You have the rights. Ways to Apply to the Association Within the Scope of Your Rights; -Within the framework of the provisions of the KVKK and the Communiqué on the Procedures and Principles of Application to the Data Controller, you must first apply to our Association as the data controller with a letter containing your request to exercise your rights in the above-mentioned KVKK provisions, and if your application is rejected, 30 days later, in accordance with Article 14 of the Law on Protection of Personal Data. If your application is not answered, you must apply to the Personal Data Protection Board 60 days after your application. -Within the scope of your written application to our association, you must submit your request, which includes the necessary information to identify your identity and your explanations regarding the rights you wish to exercise from the rights specified in Article 11 of the Law, in person to the address "KOCAELİ TRABZON CULTURE AND CO-OPERATION ASSOCIATION Yahyakaptan Mahallesi Salkımsöğüt Caddesi Dış Kapı No:61 İzmit/KOCAELİ" You can send it by hand, through a notary or other methods specified in KVKK.

 

We respectfully present the issue to your attention.